Best billing software for restaurants in India

The best billing software for restaurants in India is a restaurant POS such as Petpooja, Restroworks (formerly Posist) or eZee Optimus, if you run dine-in tables, send KOTs to the kitchen and take Swiggy or Zomato orders on the same counter. A small café or cloud kitchen that mostly needs a live menu, its own online orders and GST bills can manage with a lighter, cheaper setup.

Restaurant billing software is widely searched in India, and the word "billing" hides two very different jobs. One is running a busy floor: tables, captains, kitchen printers, split bills. The other is simply making a correct bill and taking orders without paying commission.

This guide compares the main options as of November 2026, with prices from each company's own page. It also says plainly where a full POS is the right tool and a menu-and-orders system isn't.

What restaurant billing software has to do

A restaurant POS (point of sale) does far more than print a bill. Here's the list to hold any vendor against.

• Table-wise running bills. Add items to table 6 over an hour, then close one bill, or split it.
• KOTs to the kitchen. A kitchen order ticket prints at the kitchen printer, or shows on a kitchen display, the moment a captain takes the order.
• A captain or waiter app, so orders go from the table to the kitchen without a paper pad.
• Online orders in one place. Delivery-app orders and your own orders on the same screen.
• Correct GST bills, with your GSTIN, a running serial number and the tax shown (Rule 46).
• Stock and recipes, so a plate of chicken biryani takes the rice and chicken off your stock.
• Staff rights and day-end reports, so the cashier can't delete a bill and you can see the day's takings from home.

A tea stall or a bakery counter needs only the GST bill part. A 60-cover restaurant on Park Street needs all of it.

Which is the best billing software for restaurants?

Here's how the main options compare. Prices are as published on each company's page as of November 2026.

Petpooja says its POS runs on Windows, Android and iOS devices and works with A4, dot-matrix, label, Wi-Fi, LAN, USB and Bluetooth printers (Petpooja). Restroworks explains that a single café and a 200-outlet chain shouldn't pay the same, so it quotes each one (Restroworks).

eZee says it bills monthly, quarterly or yearly, as you prefer, and offers a 14-day trial on your own data (eZee Optimus). It also says it doesn't give refunds, because you try before you buy.

A POS with KOT printers is a different tool from menu and orders

This is where many owners overspend, or underspend. If your waiters take orders at tables and the kitchen works off printed KOTs, you need a restaurant POS. Nothing lighter will hold up on a Saturday night.

Pixelvile's menu, online orders and invoices modules do a narrower job. You get a live menu with one-tap "sold out today", your own pickup and delivery page with no commission, an 80 mm ticket printed from the browser for each online order, and GST invoices that print on 80 mm or 58 mm counter printers. See our restaurant ordering system page for what it covers.

It isn't a full POS. There are no table-wise running bills, kitchen tickets are only for online orders, and it doesn't pull in Swiggy or Zomato orders, which stay on their own tablets. Together the three modules come to ₹1,997 a month before GST.

What it costs, and what to ask

Software is only part of the bill. Ask every vendor these questions in writing.

1. Per outlet, per terminal or per user? Ask how a second billing counter changes the price.
2. What hardware do I need? A thermal printer for bills, another for the kitchen, a tablet for captains, a cash drawer. Ask what works with what you already own.
3. Is the delivery-app connection extra? Ask whether it's in your plan or charged on top.
4. Yearly or monthly, and is GST added? Compare the yearly total, not the monthly headline.
5. Who trains the staff, and who picks up the phone on a Sunday night? Support hours matter more in a restaurant than anywhere else.
6. Can I export my menu, bills and customer list if I leave?

Which one fits your restaurant

Match the tool to how food reaches your customers. These are examples to think with, not real clients.

• A 50-cover restaurant in Gariahat with dine-in, captains and delivery apps: a full POS such as Petpooja or eZee Optimus. Book demos with two and compare the yearly cost for your outlet.
• A chain with five outlets and a central kitchen: ask Restroworks and Petpooja for quotes. Central kitchen and multi-outlet reports are where these tools earn their price.
• A café in Hindustan Park with eight tables and its own delivery boy: a POS may be more than you need. A menu with table QR codes, your own ordering page and GST bills can cover it.
• A cloud kitchen in Salt Lake living on Swiggy and Zomato: a POS that pulls in delivery-app orders, so nothing is typed twice.
• A sweet shop or bakery counter: general billing software with barcodes is usually enough.

If you're taking delivery orders and losing a big share to commission, our guide to taking food orders on your own website explains how to move your regulars over.

If you'd like help

Not sure whether you need a POS or just a menu and your own orders? Ask for a free audit, or WhatsApp us on +91 62918 31815.