Starter
Get found
₹12,000–18,000to set up and build, once₹1,500–2,500a month, care plan
- Website up to 3 pages
- Google listing set up
- Enquiries inbox with a WhatsApp alert
- Email on your own domain
Hotel booking software for homestays, guest houses and small hotels
Pixelvile is hotel booking software for small properties in India, from Darjeeling and Gangtok to anywhere else: a booking engine on your own website where guests book rooms by the night and pay the advance by UPI, a rooms calendar for your front desk, and calendar links to Booking.com and Airbnb, set up by our team. Homestay booking software doesn’t have to mean another app taking a cut.
What it costs to start
Rooms and stays: ₹999 a month, added to any plan.
With the Starter plan: ₹12,000–18,000 to build your website, once, and ₹1,500–2,500 a month for hosting and care.
Prices are before GST. No commission on your bookings, and 30 days live before you pay the balance. We quote after a free check, or try it free for 14 days first, set up with you on a call.
What our hotel booking software does, day to day
A booking engine for small hotels and homestays, the rooms calendar and the paperwork, in one dashboard on your phone.
Room types and rates
A price a night per room type, a Friday and Saturday price, guests included, a charge per extra guest, check-in and check-out times and the fewest nights a guest can book.
A rooms calendar
Rooms down the side, 14 nights across. Tap a free night to add a phone or walk-in guest, or block a room for repairs. Each room-night can be taken once, and the database refuses a second booking.
Arrivals and departures
Today’s arrivals, departures and guests in house, first on the phone. Check in and check out in one tap. An early departure frees the nights left and prices the nights used.
Calendar links
Up to three calendar (iCal) links a room from Booking.com, Airbnb and other sites, read about every hour, and one link of yours for them to read. Nights booked on both show as a conflict.
Invoices from a stay
One tap makes a GST invoice draft with the nights at their rates, weekend nights apart, extra guests and the room type’s GST rate. With Invoices and payments, in Premium or ₹699 a month.
Photos, walkthrough and 360 tours
Your photos on your website in your order, a walkthrough film on the home page, a video to download (tall for WhatsApp Status and Reels, or wide) and 360 room tours from your phone. ₹149 a month.
Logins for your team
Owner, Manager and Staff. Front desk staff see the calendar and today’s list and check guests in and out. Managers add, change and cancel stays and set the rates.
Staff attendance and salaries
Housekeeping and kitchen staff mark in and out from their own phone, and the month’s salary sheet and payslips are worked out from it. An add-on at ₹499 a month for up to 10 people.
Homestay booking software in your guests’ language. The booking page speaks English, Bengali and Hindi, and prices show in rupees with GST the way you set it.
What your guests see
Your own booking page, on your website, Instagram bio and Google listing. No app to download and no other hotels next to yours.
- 1
Pick dates
Check-in, check-out and guests. Only room types free for every night show up, with the price of the whole stay.
- 2
Send a request
Name, phone and email. If the room type asks for an advance, they see the amount and a UPI link with the stay number.
- 3
Confirmation
You confirm, or mark the advance received, and the guest gets their confirmation by email and WhatsApp.
- 4
The day before
A reminder with the check-in time and your phone number, so late arrivals call you instead of guessing.
Money: advances, GST and payouts
Payments go to your own UPI ID or account, never ours.
Advance by UPI
Set an advance per room type, say 30% of the stay. UPI doesn’t tell us when money arrives, so you tap “Advance received” when you see it, and the stay is confirmed.
GST on rooms
GST on hotel rooms depends on the price a night, so each room type can carry its own rate. Please confirm the right rate with your CA before you charge it.
No commission
We charge a monthly fee for the system, never a share of your bookings. A busy month costs the same as a quiet one.
Booking.com and Airbnb: calendar links, not a channel manager
How your rooms stay in step with the apps, and where it stops.
What it does
Nights booked on another site are blocked here about every hour, and nights booked here appear as taken on the other site when it next reads your link. Only dates are shared, never guest names.
What it doesn’t do
It doesn’t send your rates, photos or room counts to the apps, and it isn’t instant: each app reads your calendar on its own schedule. That is what a channel manager does, and we don’t connect to one.
When it’s enough
For a homestay or guest house with a handful of rooms on one or two apps, calendar links usually are. On the busiest weekends, close the last room by hand.
Set up and looked after for you
We’re a small team in Kolkata. We set up homestays and hotels in Darjeeling, Siliguri, Gangtok and the rest of India over WhatsApp and phone.
- 1
Free check
We look at how your property shows up on Google and on a phone, then quote one setup price and one monthly price in writing.
- 2
We set it up
Room types, rates and rooms, your photos and walkthrough, the booking page, and the calendar links with your Booking.com and Airbnb listings.
- 3
We train your team
We show your front desk how it works on their own phones. Every screen has a Help button with short guides.
- 4
30 days live, then care
Half the build fee to start, then 30 days live with no monthly fee. After that, rate changes and new photos you send on WhatsApp are part of the care plan.
Full terms are on our payments and refunds page.
What the hotel booking software costs
Prices are before GST. Where GST applies, 18% is added on the invoice. There’s no commission on bookings. Rooms and stays is added to whichever plan fits.
Business (recommended)
Get booked
₹25,000–45,000to set up and build, once₹4,000–6,000a month, care plan
- Everything in Starter
- Guest list with phone numbers
- Insights and a monthly report
- A bigger WhatsApp allowance
Premium
Grow
₹60,000 and upto set up and build, once₹8,000–15,000a month, care plan
- Everything in Business
- GST invoices and invoices from stays
- Messages from your own WhatsApp number
Modules on their own, a month + GST
For hotels and homestays
- Rooms and staysRoom types, rates, rooms calendar, check-in and check-out, room requests and calendar links.Add-on on any plan₹999/month
- Photos, walkthrough and 360 tourPhotos on your website, a walkthrough film and video, 360 room tours.Add-on on any plan₹149/month
- Invoices and paymentsGST invoices, invoices from stays, UPI links, who still owes.In Premium₹699/month
- Enquiries inboxQuestions from your website, with a WhatsApp alert.In every plan₹199/month
- Customer listEvery guest with their phone and email.In Business and Premium₹299/month
- Own WhatsApp numberConfirmations and reminders from your own number.In Premium₹999/month
- Staff attendance and salariesUp to 10 people, then ₹49 a person.Add-on on any plan₹499/month
Not sure which plan fits? Ask for a custom quote with the modules you want, get a free check, or start a 14-day free trial that we set up with you on a call (the 14 days start when your booking page goes live). Every add-on and plan is on our pricing page.
What it doesn’t do
Better you hear it from us before you sign:
- No channel manager connection with Booking.com, Airbnb or other apps. Calendar links only, and they update on each app’s own schedule.
- No season prices by date. Change the nightly rate when your season starts.
- No automatic payment confirmation yet. You mark the UPI advance received.
- No restaurant or room-service bills added to a stay by themselves. Add them as lines on the draft invoice.
- No guest ID copies and no Form C filing for foreign guests.
How we compare with booking apps and booking engines
Booking apps here means sites like Booking.com and Airbnb. A booking engine means software sold to hotels to take bookings on their own site, usually set up by the hotel.
| What | Pixelvile | Booking apps | Booking engine |
|---|---|---|---|
| New guests who don’t know you | Only through your Google listing, Instagram and word of mouth. | Their biggest strength: travellers search there first. | Only through your own channels. |
| What you pay | A build fee and a monthly fee, no commission. | A commission on each booking, set in your contract with them. | Usually a monthly fee, sometimes a share per booking. |
| Your website | We build it, led by your photos, on your own domain. | Your listing page on their site. | A booking widget for a website you already have. |
| Rooms on other sites | Calendar links, about every hour from them, on their schedule to them. | Each app is its own calendar. | Often a channel manager, as a paid extra. |
| Who sets it up | We do, and changes you send on WhatsApp are part of the care plan. | You fill in the listing yourself. | Mostly you, with their guides or support. |
When a booking app or a channel manager is the better choice
- Most of your guests are new travellers who find you on Booking.com or Airbnb. Keep those listings: we link to them, we don’t replace them.
- You sell many rooms on several apps and need rates and room counts pushed to all of them at once. That needs a channel manager, which we don’t offer.
We make more sense when you want your own photo-led website, direct bookings with a UPI advance, a rooms calendar for your desk and GST invoices in one place, set up and looked after by people you can WhatsApp.
See it before you decide.
Kuhiro Ridge is a made-up homestay in Darjeeling running on Pixelvile, labelled as a demo. Book a room on its website, then open the dashboard behind it to see the rooms calendar, today’s arrivals and departures, requests to confirm and invoices from stays. No sign-up: it opens as a demo for two hours.
Questions hotel and homestay owners ask
Is this a channel manager?
No. It links each room’s calendar with Booking.com, Airbnb and other sites that offer calendar links, so nights booked there close here and the other way round. It doesn’t send rates or room counts to them, and each app reads your calendar on its own schedule.
Can a room be booked twice for the same night?
Not on your own website or dashboard. Each room-night can be taken once, and the database refuses a second booking even if two guests press the button together. Bookings from other apps arrive through calendar links, so a gap of a few hours is still possible there.
How do guests pay?
The advance by UPI, to your own UPI ID, when they send the request. You mark it received and the stay is confirmed. The balance is paid at the property the way you take it today.
Does it work on my phone?
Yes. The dashboard works in the browser on any phone, and you can install it on Android or an iPhone like an app. Guests book from their own phone without installing anything.
Do I need a new website?
Not always. If you have a site you like, we add a Check dates button that opens your booking page. If you don’t have one, or it’s slow on a phone, we build one led by your photos on your own domain.
What happens to my data if I leave?
It’s yours. You keep your domain, your website content, your photos and an export of your data. Owners can download it from Settings at any time. Room booking, reminders and the dashboard stop, because they run on our system.
Can I try it before paying anything?
Yes. Start a 14-day free trial and your rooms are in the dashboard the same day, with room booking and photos (a walkthrough and 360 tour) switched on. We set up your booking page with you on a short call (your rates, photos and calendar links), and the 14 days start the day it goes live. Nothing is charged.
Related pages
See how your property looks on Google today.
Type your homestay or hotel’s name and get a free check in under a minute. Then we can talk about what to set up first.